Supervisory Librarian (Music Division)

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Job Description

This position is located in the Music Division, Collections and Services, Library Services.

The incumbent directly reports to and serves under the administrative supervision of the Assistant Chief. The incumbent works highly independently, exercising considerable independent judgment, and carries out duties and responsibilities in accordance with broad overall guidelines and policies.

The position description number for this position is 343566.

The salary range indicated reflects the locality pay adjustments for the Washington, D.C., Metropolitan area.

The incumbent of this position will work a flextime work schedule.

This is a supervisory, non-bargaining unit position.

Relocation expenses will not be authorized for the person(s) selected under this vacancy announcement.


Supervises a group of employees performing work up to the GS-13 level. Performs the administrative and human resource management functions related to the staff supervised. Establishes guidelines and performance expectations for staff, which are clearly communicated through the formal employee performance management system. Observes workers’ performance; demonstrates and completes work performance critiques. Provides informal feedback and periodically evaluates employee performance. Resolves informal complaints and grievances. Prepares work improvement plans, recommending personnel actions as needed. Provides advice and counsel to workers related to work and administrative matters. Effects disciplinary measures as appropriate to the authority delegated in this area. Reviews and approves or disapproves leave requests.

Responsible for advancing the objectives of equal employment opportunity (EEO) by taking positive steps to adhere to nondiscriminatory employment practices in regard to race, color, religion, sex, national origin, age, and disability. Initiates nondiscriminatory practices for the area under his/her supervision in the following: (1) merit promotion of employees and recruitment and hiring of applicants; (2) fair treatment of all; (3) encouragement and recognition of employee achievements; (4) career development of employees; and (5) full utilization of their skills.

Serves as an expert in the organization, development, and implementation of multiple music cataloging projects. Serves as a project leader, team leader, or chairperson for working groups, task forces, committees, etc., which have been assigned responsibility for projects of importance to the Collections & Services Directorate. Coordinates the details involved in special projects of lasting importance. Organizes and develops projects utilizing critical judgment to determine scope, emphasis, approach, appropriate techniques, and manner of presentation.

Develops technical standards or protocols applicable to a library function. Participates in planning the work of a unit, including formulating goals and objectives and identifying opportunities for improvements in methods and procedures. Plans and coordinates contract administration activities for service contracts.

Solves highly complex problems or problems that involve relationships among the different cataloging functions and catalogs the most difficult music materials. Serves as a cataloging expert in all aspects of music. Assures that records adhere to national and international cataloging standards.

Coordinates music cataloging activities with international agencies. Participates in studies of proposed changes in cataloging policies and practices and the introduction of new technology. Advises and informs others on policies and procedures related to music cataloging. Interprets cataloging policy to assist in the resolution of difficult problems. Develops innovative methods of cataloging to provide quality access to bibliographic records in a timely and efficient manner. Contributes to the development of new cataloging practices and/or standards.

Interprets and revises existing training policy and program guidance for use by others, including team, division, and/or directorate members. Independently plans, schedules’, coordinates, and monitors the effectiveness of training operations. Solves problems in particularly difficult circumstances. Plans new or significantly updated methods of training, incorporating the latest in information technology. Develops protocols applicable to the program. Prepares instructor manuals, technical manuals, training manuals, or user manuals. Edits written products prepared by others. Analyzes training needs at the team and divisions levels in order to identify or develop appropriate training. Troubleshoots problems within the training program.

Initiates, establishes, and maintains professional relationships with librarians and other specialists in order to share resources and information as well as to coordinate workflow within the library. As a consultant, makes recommendations regarding major changes in program areas. Explains or presents specialized or technical information to individuals or groups with varying backgrounds or levels of experience. Develops and maintains professional standing through a variety of methods, including participation in professional organizations within and/or outside the Library. This may include presenting papers at meetings, giving briefings, participating in discussion groups or task groups, preparing articles for publication, etc. Collaborates on projects both inside and outside the Library. Assists in developing complex projects.


Applicants must have had progressively responsible experience and training sufficient in scope and quality to furnish them with an acceptable level of the following knowledge, skills, and abilities to perform the duties of the position without more than normal supervision.

Knowledge of cataloging rules, practices and procedures as they apply to music and other performing arts resources.**

Ability to supervise and manage staff.**

Ability to apply knowledge of history, theory, and literature of music.**

Ability to use integrated library systems, applications, or other information technologies.

Ability to communicate in writing.

Ability to provide training in music cataloging.

Ability to interact collaboratively with others to provide consultation and liaison services as they relate to music cataloging.

Ability to plan, coordinate, and evaluate projects involving music and other performing arts resources.

Ability to communicate effectively other than in writing. The Supervisor leads his/her staff toward meeting the Library’s vision, mission, and goals by acting decisively, leveraging diversity and inclusiveness, demonstrating flexibility and resilience, fostering continuous improvement and innovation, and fostering integrity and honesty. To view the Library’s Supervisory Core Competencies click the following link:

How to Apply

Full announcement and application instructions at:

This position closes on 6/30/16.

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