Supervisory Librarian (Assistant Head, Reader Services, Music Division)

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Job Description


Exercises Supervisory and/or Managerial Authorities 40%

Supervises a group of employees performing collection management functions in the Music Division up to the GS-12 level. Will oversee stacks management, circulation, and inventory control process and will assist in coordinating preservation work. Will lead implementation of pilot project to automate requesting and circulation functions in the Music Division.

Provides Consultation or Liaison Services 15%

Initiates, establishes, and maintains professional relationships with diverse colleagues in order to share resources and information as well as to coordinate workflow within the library. Recommends major changes in program areas. Maintains professional standing through a variety of methods. Represents the organization at conferences, seminars, and exhibits. Collaborates on projects both inside and outside the Library.

Provides Training 15%

Provides advice and instruction in the use of training methods and materials. Develops plans to implement training goals and to assure achievement of learning objectives. Provides initial intensive instruction and ongoing training of lower grade staff, temporary staff, and interns, reviewing and revising the work as needed.

Provides Reference Services 15%

Provides comprehensive reference services to individuals and groups as relates to collections in the Music Division. Responds to a full range of complex or difficult inquiries in music, including those in new or highly specialized fields of knowledge, those regarding historical materials that are difficult to identify or locate. Responds to inquiries related to assigned field of responsibility. Uses knowledge of information sources and/or experts in other institutions or service units outside the agency. Assists patrons with specialized collections. Searches an automated database for bibliographic records. Serves as a specialist in Music. Clarifies vague requests for materials through use of proper bibliographic tools. Assists in maintaining reading room collection in current, up-to-date shape. When materials cannot be located, suggests alternative searches. Provides in-person and telephone reference service in a reading room.

Identifies, Coordinates, or Approves Items for Acquisition 15%

Plans and implements music acquisitions projects. Applies extensive knowledge of library functions to modify standard library practices related to acquisitions of a wide variety of library materials. Coordinates the acquisition and control of music materials for the PARR collection. Examines and initiates recommendations for music material in all formats to ensure that the recommendations have been properly executed. Determines whether these recommendations are suitable for addition or deletion from the PARR reference collection by interpreting and applying the library’s selection policies and approval plan guidelines. Determines the most appropriate method of acquisition.


Applicants must have had progressively responsible experience and training sufficient in scope and quality to furnish them with an acceptable level of the following knowledge, skills, and abilities to perform the duties of the position without more than normal supervision.
Ability to supervise, motivate and lead a diverse workforce.**

Knowledge of Music. **

Knowledge of library and information science, library applications, and other information technologies.

Ability to analyze organizational and operational problems and develop solutions.

Ability to provide training.

Ability to provide consultation and liaison services .

Ability to communicate in writing .

Ability to communicate effectively in a library or information center environment.

The Supervisor leads his/her staff toward meeting the Library’s vision, mission, and goals by acting decisively, leveraging diversity and inclusiveness, demonstrating flexibility and resilience, fostering continuous improvement and innovation, and fostering integrity and honesty. To view the Library’s Supervisory Core Competencies click the following link:

How to Apply

The complete announcement (#140227), along with application instructions, are at:

This announcement closes on Monday, Jan. 26, 2015, and is a three-year appointment.

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