Special Project Music Metadata Librarian

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Job Description

This is a 2-year fixed term position.

The Stanford University Libraries (SUL) invite applications for the Special Project Music Metadata Librarian in the Music Library. The person in this position will be responsible for cataloging and processing various music-related gift collections with an emphasis on sound and video recordings. The ideal candidate will possess a solid grounding in music cataloging with creativity and adaptability to work effectively in a dynamic, production-oriented environment. This is a 2-year fixed term position. Review of applications will begin November 1, 2018.


  • Assists in devising, analyzing, documenting, and coordinating cataloging / processing workflows for various music-related collections with an emphasis on sound and video recordings.

  • Trains / supervises student assistants in processing projects.

  • Provides original and complex copy cataloging and classification for music materials in several formats.

  • Remains current on RDA, LC-PCC policy statements on RDA, LCSH / LCGFT practices, MLA best practices for music cataloging, MARC formats, OCLC Connexion & Symphony procedures and tagging conventions, and other local and national standards for the cataloging of music materials.

  • Resolves cataloging issues and problems.

  • Performs retrospective maintenance in the Symphony database.

  • Coordinates end-processing and binding of music scores with the Music Library Operations Manager.

  • Prepares and monitors items sent to Conservation or Stanford Media Preservation Lab for preservation work.

  • Assists in planning and coordinating outsourcing projects.

* – Other duties may also be assigned


Education & Experience:

  • MLS/MLIS degree from an ALA-accredited graduate school is required or a relevant academic discipline with demonstrated understanding of music cataloging or a combination of education and relevant experience. Work experience as a music cataloger is desirable.

  • Bachelor’s degree in music, or equivalent demonstrated subject knowledge of music history and theory, is required.


Knowledge, Skills and Abilities:

  • High attention to detail with demonstrated enthusiasm for cataloging processes.

  • Demonstrated knowledge of music cataloging using RDA, LC classification and subject / genre headings, and MARC formats in an automated cataloging system is required. Experience with SIRSI Symphony and OCLC Connexion desirable.

  • Interest in learning and ability to follow cataloging standards and practices.

  • Ability to adapt approach to individual cataloging situations.

  • Ability to creatively solve problems and think analytically.

  • Knowledge of music reference and research tools.

  • Ability to manage projects independently.

  • Responds well to coaching and direction.

  • Excellent verbal and written communication skills.

  • Demonstrated success in engaging with colleagues and the work environment in a collaborative and constructive fashion.

  • The ability to work well with a diverse group of people.

  • The ability to work effectively in a dynamic, production-oriented environment and the ability to adapt quickly and work under pressure to meet deadlines and production goals.

  • The ability to train and supervise student assistants is required. Previous supervisory experience desirable.

  • Knowledge of and interest in historical audio recordings highly desirable.

  • A reading knowledge of at least one major Western European language other than English is required (German, French, or Italian strongly preferred).


 The libraries of Stanford University consist of over nine million volumes and over 400 staff members. The Music Library was established in 1949 as a separate branch library and provides research support for all aspects of music scholarship with collections numbering over 130,000 books and scores, 300 periodical titles, 40,000 sound and video recordings, multiple streaming media databases and other digitized content. The staff of the Music Library also work closely with the Archive of Recorded Sound, one of most important sound archives in the United States with over 400,000 sound recordings ranging from early cylinder recordings to the latest digital files.

How to Apply

This position is open until filled. The full job description is available at Enter job number 80692 in the search box. Applicants must apply through the Stanford Careers website. Stanford University is committed to the principles of diversity and encourages applications from women, members of ethnic minorities and individuals with disabilities.

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