Processing Archivist

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Job Description

Under the general Supervision of the Associate Director, Archives, the Processing Archivist plays a key role in ensuring the accessibility of the Berklee Archives’ holdings by spearheading archival arrangement and description efforts and managing the transfer of collections to and from off-site storage and in between on-campus workspaces. The Processing Archivist also provides research support as needed, such as monitoring email reference requests, conducting research, and/or scheduling and staffing patron appointments. While the Processing Archivist’s primary charge is to keep processing plans on track and ensure consistent output of newly accessible materials in a variety of formats, there will be opportunities for special projects such  as: developing exhibits, contributing to social media, and other marketing and outreach work. 


Essential Duties and Responsibilities:

  • Appraise, weed, accession, arrange and describe new and existing collections in a variety of formats, including digital and audiovisual formats using Archivists’ Toolkit or other CMS
  • Write and encode finding aids for archival materials in a variety of formats, including audiovisual and digital materials
  • Draft processing plans and manage their completion
  • Hire, train, schedule, supervise, and develop projects for student assistants in conjunction with the Associate Director, Archives
  • Manage control and transfer of materials to and from off­site storage and in between campus workspaces (archival holdings are primarily off-site and archival reference and processing are located in different buildings)
  • Provide research assistance and assist with scheduling and staffing patron appointments 
  • Contribute to special projects as assigned, such as social media and exhibits 

Required Skills


  • Strong organizational skills & attention to detail
  • Excellent writing and editing skills
  • Demonstrated ability to effectively plan, manage, and complete complex projects
  • Flexibility & ability to work independently and collaboratively in a team environment
  • Demonstrated user-oriented approach to service
  • Must be able to lift up to 25 pounds, stoop and reach in a variety of physical locations
  • Potentially some evening hours
  • Proven ability to work & lead effectively in a highly diverse campus community

Required Experience


  • Masters in Information/Library Science or related degree from an accredited institution.
  • Working knowledge of relevant descriptive and encoding metadata standards: EAD, MARC, DACS, Dublin Core, MODS
  • Experience with and knowledge of Apple IOS, Google Applications, Archivists’ Toolkit (or other archives CMS), and basic office applications
  • Demonstrated experience in an academic archives / previous processing experience
  • Valid US driver’s license



  • 1-2 years professional experience processing archival collections
  • Experience supervising student workers and/or interns 
  • Demonstrated experience with minimal processing (MPLP)
  • Formal archival education and/or demonstrated knowledge of best practices for audiovisual preservation and/or digital preservation
  • Experience working with born­-digital materials
  • Undergraduate degree in music or relevant musical background





The above information on this position description has been designed to indicate the general nature and level of work performed by individuals within this classification.  It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.  Requirements are subject to possible modification to reasonably accommodate qualified individuals with disabilities.  This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.

External and internal applicants, as well as position incumbents who become disabled as defined under the Americans With Disabilities Act, must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case-by-case basis.

How to Apply

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