Performance Librarian / Music Coordinator

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Job Description


As a comprehensive performing arts school set in one of the world’s finest public institutions of higher education, the School of Music, Theatre & Dance (SMTD) is deeply engaged in the creation, practice, scholarship, and pedagogy of music, theatre, and dance. We aim to provide leadership, nationally and internationally, in all three fields. We assert and celebrate the value of the arts to the mission of the University of Michigan. Further, SMTD is strongly committed to diversity and inclusion as a means of achieving and sustaining excellence.


Ensemble Library Management

  • Responsible for procurement and stewardship of music for the Large Ensembles

  • Supervise and prepare orchestral, band, choral and jazz ensemble music

  • Negotiate with publishing houses for purchases and rentals

  • Catalogue newly purchased works and reorganize physical space of existing works as necessary

  • Coordinate with campus and community ensembles regarding music and logistics as needed, as well as for curricular seminars and conducting degree recitals

  • Upkeep and schedule maintenance for library copier and equipment

  • Evaluate existing materials and resources for future initiatives including use, archival and disposal

  • Liaise with Assistant Director to ensure support of summer programs


  • Institute and update music loan and return policies

  • Responsible for maintenance and upkeep of detailed distribution and collection databases to assure inventory control

  • Coordinate with conducting faculty to ensure student compliance with library procedures and policies


  • Research, evaluate and create access for archival materials and scores

  • Preserve historical materials and assess out-of-date editions for storage or removal

  • Research and understand the University of Michigan conducting faculty history

  • Spearhead long term projects of resource digitalization and preservation

Student Staff Management  

  • Supervise Student Library Assistants for completion of basic clerical tasks and copywork

  • Create opportunities for advancement within the student staffing structure

  • Coordinate extracurricular incentives to explore and understand the professional field

Required Qualifications


  • Bachelor’s degree in Music or the equivalent is required.  Master’s degree preferred.

  • Minimum one year of experience with ensemble operations or concert production at the college or professional level

  • Experience with ensemble library operations and music preparation required

  • Archival training or experience highly preferred

  • Patience, affability and a high level of dependability and work ethic

  • Demonstrated ability to remain calm and professional under pressure

  • Proven leadership skills in effectively motivating and managing student employees and interns

  • Initiative and willingness to work independently and as part of a creative team

  • Must be very detail-oriented and able to work on multiple projects with competing short and long-term deadlines

  • Superlative communication skills in person, in writing, and on the phone

  • Working knowledge of Microsoft Office Suite and Filemaker Pro

  • Ability to move large instruments and items as needed

  • Demonstrated ability to work effectively with individuals from diverse communities and cultures

  • Ability to work nights and weekends as needed.

How to Apply

To be considered for this position, candidates must include a cover letter specifying their interest in and qualifications for the position. The cover letter should be the first page of your resume and uploaded as one document.

The application deadline is April 15, 2017. See the full job posting and apply here.

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