Orchestra Librarian

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Job Description

Position Summary: The Orchestra Librarian is responsible for sheet music for all LPO concerts, rehearsals, and events.  Also, s/he will be responsible for researching and clearing copyright and licensing issues for all music performed by LPO. 

Primary Accountabilities:

  • Order rental music and perusal music and return it promptly after use.
  • Order, catalog and maintain an organized library of purchased music for orchestra.
  • Prepare parts including but not limited to marking bowings, cuts, and edits, measure numbers, and rehearsal letters.
  • Repair parts and scores.
  • Photocopy, assemble, and disassemble orchestra folders, ensuring that all parts meet acceptable standards.
  • Provide scores for the music director and guest conductors.
  • Confirm editions and keys as well as actual instrumentation with conductors/soloists.
  • Make music available to in-town musicians and mail music to out-of-town musicians sufficiently in advance.
  • Provide music for choruses collaborating with LPO, as needed.
  • Make arrangements with LPO stage crew to transport folders to all services.
  • Distribute folders before the service and clear the stage of all music after each rehearsal as required and after each concert.
  • Provide program listings, instrumentation sheets, and other information to staff, musicians and conductors on request.
  • Keep detailed library records in the OPAS database.
  • Obtain licenses for any recordings, streaming, and broadcasts.
  • Report to appropriate performance licensing organizations music performed on all concerts.
  • Assist the Director of Program Development to prepare and maintain the music purchase, rental and arrangement budgets, as well as the annual budget.
  • Serve as a voting member of the LPO Concert Committee.
  • Perform other functions as assigned by the Director of Program Development.
  • Represent the LPO in a manner that demonstrates the highest standards of professionalism and ethical conduct.

Expectations for LPO Employees:

  • Intensely collaborative deportment; placing service to the community above one’s self.
  • Passionate about the orchestral art form and driven to unlock its potential to transform our community.
  • Highly proficient in a specific discipline or disciplines essential to the organization’s success.

Position Requirements:

  • Bachelor’s Degree in music required. 
  • Professional orchestra library experience required.
  • Minimum of two years of arts management experience in an organization of similar or larger size, or equivalent experience in a related field.
  • Knowledge of music theory, music history, orchestral repertoire, performance practices, and basic copyright law preferred.
  • Ability to work with and maintain confidential data.
  • Excellent planning and organizational skills with the ability to apply troubleshooting skills as issues arise.
  • Outstanding oral and written communications skills.
  • Demonstrated success motivating and developing staff, musicians, and volunteers.
  • Results and team-oriented work style characterized by a creative and tenacious approach to problem solving.
  • Ability to use various computer applications including proficiency in the use of Microsoft Office.  Significant experience with OPAS and Microsoft Excel preferred.

Use of personally-owned smart phone, lap top, and automobile required.

The full advertisement is available at:

How to Apply

Please submit a cover letter that describes your interest and qualifications for the position. Send with a résumé, the names of three professional references, and salary history or requirements. This position closes Oct. 31, 2014.

All applications will be treated as confidential. References will not be contacted without applicant’s knowledge. Electronic submissions are preferred.

Email:, Subject Line: Orchestra Librarian Search

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