Orchestra & Choral Library Administrator

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Job Description

Today, as one of the most comprehensive and acclaimed institutions for the study of music, the Jacobs School plays a key role in educating performers, scholars, composers, dancers, and music educators who influence performance and education around the globe. The 160 full-time faculty members in residence include performers, scholars, composers, and teachers of international renown. In addition, many top practitioners and scholars visit the school each year. More than 1,600 students from all 50 states as well as 56 countries study at the Jacobs School. They benefit from the intensity and focus of a conservatory setting combined with the broad academic offerings of a major research university.

Indiana University’s Jacobs School of Music is in search of a highly talented individual with a background in orchestral library work to join our team.
The Orchestra & Choral Library Administrator provides supervision and operation of the Performing Ensembles Division (PED) collection within the Cook Music Library. This collection houses approximately 87,000 orchestral and 99,000 choral scores and parts for the Jacobs School of Music’s (JSOM) performing ensembles, which number approximately 18. The administrator is responsible for customizing the scores and part for all ensemble musicians. Each ensemble is unique and requires customized scores and parts designed for each member of the ensemble. These fall under the course number MUS X-40 or MUS X-70. Due to its unique curricular role, this is a collection that does not circulate to the general population, only being available to those students registered in the above courses. This position will work with faculty conductors and guest conductors and soloists, JSOM students, JSOM staff, music publishers’ representatives, librarians at other peer institutions or professional entities to ensure that the music for JSOM performances is correctly prepared in a timely manner.

The Orchestra and Choral Ensembles Library Administrator acquires music for JSOM ensembles through purchase or rental and manages price quotes, orders, requisitions and purchase orders, contracts, and invoices for payments. They will explore options for, and negotiate licenses for rentals, performance rights and recording/streaming projects. The Administrator will research editions for availability and errata; and edits and corrects all musical scores with markings as requested by conductors and faculty coaches for the approximately 18 ensembles under the jurisdiction of X-40 and X-70. This position will oversee materials in PED collection; and will work with cataloging staff to properly describe and encode each piece of music before shelving with the collection.
This individual will collaborate and communicate daily with faculty coaches, faculty conductors, and guest conductors, ensuring that all materials that are being prepared for rehearsal and performance purposes have been given the highest level of attention to bowings, cuts, stylistic markings and other critical markings as provided by conductors and coaches, and before being circulated to the student ensembles.

The Administrator circulates materials to students for performance and returning materials to their proper place following performance; and researches various editions and versions of pieces for conductors to aid in programming decisions. This position will answer reference questions regarding orchestral and choral music; and creates, prints, and binds scores and parts as needed.
This position supervises, as well as hires, trains, and evaluates 6-7 student assistants (approximately 1.5 FTE). This student staff, under the direct supervision of the Library Administrator, is responsible for preparing all music that is circulated to the courses listed above. With all work that takes place in this office being time-sensitive, it is a priority to have a student staff that is well-trained, then functions at a high level of efficiency and accuracy. The Administrator also maintains IU JSOM performance history database and maintains and updates departmental website.

Required Qualifciations

REQUIRED: Bachelor’s degree in music and two years of orchestral library work experience.
Comparable music library work experience may be considered.
Knowledge of library procedures and resources; familiarity with the functions of a performing ensembles library; and working knowledge of one or more Western European languages, such as Italian and/or German. Proven ability to communicate effectively with the orchestra coach in developing a multi-layered schedule involved in preparing parts for all five orchestras, determining a bowing schedule with the coach, all to avoid sloppy and late preparation, which would result in poorly prepared materials that would negatively impact the educational value for those students enrolled in the ensemble program.
Excellent interpersonal, written and verbal communication skills including ability to interact effectively with diverse constituencies (faculty, guests, staff, students, and general public). Demonstrated dependability and flexibility; and strong organizational, problem solving and decision making skills including ability to process complex, detailed work with accuracy. Proven computer skills including knowledge of online and database searching procedures and experience using Microsoft Office Suite (Word, PowerPoint, Access, and Excel).

Preferred Qualifications

Degree in performance; Master’s degree in library science or in music; three years or orchestral library work experience; comparable music library work experience; experience with HTML.

How to Apply

This position closes on September 28, 2017. See the full job posting and apply here.

Indiana University is an equal employment and Affirmative Action Employer and a provider of ADA services. All qualified applicants will receive consideration for employment without regard to age, ethnicity, color, race, religion, sex, sexual orientation or identity, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University’s Notice of Non-Discrimination here which includes contact information.

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