Music Planning Associate and Opera Librarian

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Job Description

PURPOSE: To operate and maintain the San Francisco Opera Music Library for the use and support of the company; to provide accurate production materials including scores, libretti, audio/visual resources, and source materials; to assist Music Planning Manager with supertitle operations, cuts, editions, and with any other means of support as needed.


  • Bachelor’s degree required, Master’s desirable
  • Minimum of three (3) years professional experience in the classical music field
  • Extensive knowledge of operatic literature essential
  • Meticulous attention to detail and accuracy in daily work
  • Basic working knowledge of Italian, French, and German
  • Ability to read music with a base knowledge of music theory
  • Working familiarity with library-related and music fields desirable
  • Knowledge of or ability to learn Sibelius music writing program for transposition requirements
  • Ability to utilize a wide variety of electronic equipment in large number of formats, including, but not limited to: VCRs, CD players, DVD players/DVD recorders (in all formats), mp3 players, video monitors/televisions, AppleTV units, advanced duplicating systems and programs for audio/visual formats
  • Ability to utilize electric binder
  • Proficiency in Microsoft Office applications
  • Ability to work independently; prioritize tasks; and exercise good judgment and initiative
  • Ability to manage multiple, competing priorities successfully
  • Ability to thrive in a fast-paced, rapidly changing environment
  • Outstanding interpersonal skills including the ability to interact with all staff in a professional,
  • Ability to communicate clearly and effectively, both orally and in writing
  • Must perform the functions of the position in a safe manner


  • Oversee, maintain, and administer a growing music library collection, both physical and digital, including piano/vocal scores, art song collections, vocal excerpts, reference and research books, audio/visual materials, and supertitle scripts and cueing scores
  • Acquire, create, distribute, and track production materials for the company, including CDs, DVDs, Scores, and Libretti of current and upcoming productions
  • Lead the creation and implementation of a digital/online catalogue of all above mentioned materials for use of the company
  • Manage and maintain archival audio/video collection of SFO performances and rehearsals
  • Maintain stock of music-related office supplies such as score-quality paper and binding materials
  • Make audio/visual materials, including AppleTV units, available for artists and staff
  • Maintain library materials of all descriptions; repair and bind materials, re-file them each day; keep inventory
  • Assist company members and visiting artists in locating requested materials. Track materials taken out of the library.
  • Initiate and maintain digitizing of SFO CDs, DVDs, study vocal scores, and library catalogue; including reel-to-reel, BETA, cassette and DAT audio recordings; libretti; word-for-word translations and other reference materials confidential and tactful manner
  • Undertake detailed score update and editing projects for company use
  • Assist Music Planning Manager with creation of supertitle scripts and cueing scores, research pertaining to cuts, editions, and banda, as well as other music administration projects as needed
  • Liaise between Music Staff and Media Department in the radio edit process for the SFO radio broadcast of each main stage production: compile and distribute editorial notes from music staff, and occasionally assist with selection of musical clips
  • Together with Media and Development Departments, locate and edit appropriate audio/visual materials for grant proposals and promotional materials
  • Serve as Supertitle Caller for up to 4 productions per year, for an additional per-service fee
  • Edit and/or create materials for company outreach endeavors, such as opera trivia, opera in an hour, and pop-up-video-style facts for Barely Opera events, and contribute creative ideas and/or content for similar projects
  • Provide assistance to the orchestra librarian as needed


  • Handle calls and visits from staff and general public
  • Initiate and maintain professional relationships with other libraries and librarians for purposes of lending, borrowing and interlibrary loan agreements
  • Perform other work-related duties as assigned

How to Apply

E-mail required cover letter and résumé with salary requirements directly to or fax to (415) 551-6297. No phone calls please. San Francisco Opera only retains résumés that are sent in response to specific, posted job openings.

Qualified applicants with arrest and conviction records will be considered for this position in accordance with the San Francisco Fair Chance Ordinance.


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