Music Metadata Specialist / Library Assistant IV

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Job Description

Reporting to the Team Leader, Subject Specialists; Music Cataloger, the Music Metadata Specialist (MMS) performs cataloging, which includes utilizing derived copy, enhancing and replacing OCLC catalog records at the network level, and creating original catalog records in OCLC when no copy is available. The MMS works primarily with music monographic resources in various manifestations (scores, sound recordings, books, videos, CD-ROMs, etc.), and in other areas as needed. The MMS creates and enhances standard metadata as needed for digital library projects in all disciplines.

The UCLA Library Cataloging and Metadata Center is the largest cataloging center in the UCLA Library system. It is primarily responsible for providing access to more than 90,000 titles annually including locally digitized and curated materials, in various formats and languages, using various metadata schemas. This includes creating and enhancing metadata in OCLC/WorldCat, creating metadata in support of UCLA’s Digital Library Program, as well as advising and consulting with others. The Center serves the cataloging needs of the Arts, Biomedical, College, Management, Music, Science & Engineering, and Young Research Libraries, as well as of eight small collections on campus. The Center’s 13 FTE librarians and 19 FTE staff are organized into 6 teams: Data Integrity, Discovery, ERM & Continuing Resources, International, Metadata, and Subject Specialists. The Center is a long-standing member of the Program for Cooperative Cataloging and a significant contributor to BIBCO, CONSER, NACO, and SACO.

Within the Center, the Subject Specialists Team consists of 3 FTE librarians and 3 FTE library assistants and is responsible for providing cataloging for monographs with copy that cannot be used as-is via cataloging-on-receipt in Print Acquisitions or be included in shelf-ready processing; original monographic cataloging; and metadata for digital objects.


  • Ability to navigate and interpret information in the tools used for cataloging music materials and enhancing digital metadata at all levels of complexity (RDA, AACR2, Library of Congress Subject Headings, Library of Congress Classification, MARC Formats, LC Classification & Shelflisting Manual, LC Subject Headings Manual, Art and Architecture Thesaurus (AAT), Thesaurus for Graphic Materials (TGM), and others as required).

  • Skill in transcribing numbers and words written in alphabet languages from printed or digital materials onto data sheets or directly into online databases.

  • Ability to process work with a high degree of accuracy.

  • Skill in working with detailed procedures and producing accurate and highly detailed work.

  • Knowledge of music: academic training in music, the ability to read music, and knowledge of the history of musical forms, instrumentation, performance practices and notation.

  • Ability to type or keyboard with a high degree of accuracy.

  • Ability to read and interpret documents written in standard English, such as departmental procedures, manuals, or memoranda.

  • Ability to code and edit bibliographic, holdings, and item information in conformity with established local and national standards.

  • Ability to analyze problems to formulate effective solutions and determine when assistance is required from supervisor or Team Leader.

  • Ability to work independently, organizing work according to departmental and Library priorities and monitoring workflow to complete work.

  • Ability to initiate and maintain cooperative working relationships with co-workers, supervisors, and managers. Ability to work harmoniously and as a team player, thrive in a team-based environment, and skill in fostering teamwork among others.

  • Ability to be flexible to changing assignments and priorities.

  • Ability to follow directions from supervisors (and to provide clear directions to staff and student employees).

  • Ability to get to work reliably and on time and to be present in the workplace during normal working hours.

  • Skill in searching online databases, such as OCLC, local integrated library systems, such as Voyager, and a digital collection management system.

  • Good oral and written communication skills.

  • Experience working in an integrated library system and/or digital collection management system.



  • Reading knowledge of one or more European languages (in addition to English) in the Roman and/or in a non-Roman alphabet.

  • Experience and skill with Internet search engines and employing search strategies to locate and/or identify online resources or digital objects.

  • Skill in using software applications including Microsoft Word, Windows and Web browsers.

How to Apply

Application deadline is May 11, 2017. See the full posting and apply here.

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