Music Librarian

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Job Description

Desired Start Date: September 2018

Position: Music Librarian

Reports to: Director of Artistic Operations

Supervises: Assistant Librarian (part-time)

Status: Full-time, Exempt

Salary: Commensurate with experience

Benefits: Available after 60-day waiting period

The Music Librarian is part of the artistic operations department and works closely with the other team members to ensure success in all performances in accordance with the terms of the Collective Bargaining Agreement. The successful candidate will be responsible for the purchase, rental, and preparation of scores and parts for all Orlando Philharmonic Programs.

Duties and Responsibilities

Music Procurement & Preparation

  • Responsible for all aspects of music preparation, including but not limited to: editing, proofreading, correcting errata, facilitating the bowing process, placing conductor/guest artist markings into the parts, ensuring that rehearsal letter/numbers match between scores/parts, repairing damaged materials, etc.

  • Arrange for the purchase or rental of materials to meet program needs for the orchestra (all classics, pops, focus, educational programs, and some chamber music)

  • Assist in the acquisition/preparation of materials for additional ‘fee-engagement’ programs, as hired by outside organizations (this may include Opera, Ballet, live film scores, etc.)

  • Take delivery of and track incoming music, pack and ship outgoing music; maintain shipping records

Concert/Rehearsal Duties

  • For rehearsals and performances arrive minimum of one hour early to execute any changes in bowings, to ensure all musicians have music, and to collect all music at the conclusion of a performance unit

  • Assist Music Director, Conductors, Musicians, and Staff with needs related to the printed music

  • Follow up with conductors and musicians after every service for possible changes and edits to parts and bowings

  • Must be able to work nights and weekends, as required

Orchestra Library Maintenance

  • Maintain and repair the orchestra’s collection of scores, parts, and folders

  • Catalogue and file music purchased for the orchestra library to ensure an accurate archive

  • Maintain membership for the library in the Major Orchestra Library Association


  • Supervise assistant librarian & part-time/volunteer workers

  • Advise program listings, instrumentation requirements, and publishers to staff as needed or requested

  • Provide projected expense figures to the Director of Artistic Operations for all planned repertoire/licensing fees/supplies during the budgeting process and as required throughout the season

  • Maintain accurate library financial records, submit & code invoices to the finance department in a timely manner

  • Produce rights-granting agencies (ASCAP/BMI) with accurate program reports as required; adhere to copyright laws

  • Other duties as assigned

Qualifications & Skills

  • Comprehensive knowledge of orchestral repertoire, music theory, foreign terms, musical terms/signs, transposition and notation

  • Excellent computer skills, including working knowledge of Microsoft office and music notation software (Finale preferred); Experience using OPAS is a plus

  • Strong interpersonal and verbal communication skills are essential

  • Attention to detail and a sense of humor is a must

Experience and Education

  • Degree in music or equivalent musical knowledge is required

  • Significant experience as an orchestral librarian. 2-year minimum preferred. (Ideally with a professional and/or MOLA-member Orchestra. Strong background in orchestral pops programming is a perk).

How to Apply

This position is open until filled. Additional information:


Please send a one-page resume and cover letter to:

Mark Fischer, Director of Artistic Operations

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