Music Collection Intern

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Job Description

MUSIC CATALOGING as well as Opportunities in Instruction, Reference, Program Development, and Online Resource Development

Work Environment and Position Background:

Glendale Community College Library Media Center is the recent recipient of a large music CD donation of over 60,000 works, consisting primarily of Western classical music as well as more than one thousand books related to music. The Library is working to inventory and catalog the collection in order to make it accessible to the greater GCC Community including students, faculty, staff and the surrounding community.

The intern selected for this position will work on cataloging and other professional library activities related to this music collection.  The cataloging portion of the internship (60-70%) will require a high degree of independent work in consultation with technical services personnel who hold expertise in cataloging and classical music. The remainder of the internship will be determined based on intern interest and library need but may include instruction, reference, program development, online resource development, etc. The intern will work closely with the supervising librarian in these roles and engage in collaborative planning with library colleagues and the music department.

GCC has a lively performing arts department supporting an array of coursework and campus performances related to dance, music, and theatre. In spring of 2018, the music department offered over 30 music courses in Music History & Literature, Music Theory & Composition, and Music Education. Additionally, hundreds of private instruction courses are offered for dozens of instruments as well as music performance courses for percussion, chamber, jazz, and jazz voice ensembles, jazz improvisation, band, rock band, choir, and more.

Glendale Community College (GCC) Library serves approximately 10,000 FTE students on two campuses northwest of Phoenix, Arizona. The mission of the college is to prepare students for further higher education, employment and advancement, and successful participation in a global society. GCC Library supports the mission of the college by providing online and physical collections as well as information literacy instruction, reference services, and library programming to support the curriculum, lifelong learning, and college life.

Internship Job Duties:

The Music Collection Intern position is an unpaid[1] opportunity to build experience with library cataloging and use of an Integrated Library System (ILS) and may be eligible for master’s level credit through an ALA accredited degree program. The primary focus of the internship (60 – 70%) is related to music cataloging. Such work will include: using current MARC standards (RDA) to catalog audio materials using an Integrated Library System, searching OCLC though the ILS as well as WorldCat, assigning call numbers using ANSCR call number classification, and processing physical items for circulation.

In order to provide a more robust internship for the student, other professional library activities related to the music collection will be integrated into the learning experience. Depending on student interest and professional goals, other internship experience could include (a) instructional experience via the development and delivery of curricula related to music & music research information literacy, (b) programmatic experience via the development and delivery of collection related programming, (c) web/online experience via the development and deployment of online content to support the music collection, (d) assistance with reference services associated with music research, etc.

The intern will report to both Library Technical Services personnel for cataloging related work and to a supervising librarian for all other professional work.

Work Schedule: The expectation is for a 10-20 hours/week schedule (with a maximum of 40 hours), Monday-Friday between the hours of 8am-4pm.

Program Coordinators / Supervisors

Ed McKennon

Michelle Petry

Frank Torres


Glendale Community College

Library Media Center

6000 W. Olive Avenue

Glendale, AZ 85302

Program Learning Objectives

The intern will:

1. gain experience with  basic to advanced cataloging while, working with a variety of musical genres primarily related to the Western classical music tradition and including works in foreign languages;

2. gain experience with other professional library activities that may include instruction, reference, program development, or online resource development.

Technical Skills Required

1. Previous coursework in library cataloging is required.

2. Strong knowledge / background and/or degree in music is also required; knowledge of Western classical music tradition preferred.

3. Strong attention to detail and the ability to type with a high level of accuracy.

4. The applicants must be able to work independently and must have excellent communication skills.

5. Basic computer skills and familiarity with software such as MS Office is required.

Job Requirements

Degree seeking graduate student working on ALA accredited master’s degree.

How to Apply

Applications will be accepted until the position has been filled. Send your resume and cover letter to: GCC Music Library Applications will be accepted until the position has been filled. The internship will begin in August or September 2018.

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