Music and Film Collection Management Librarian, Librarian I or II

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Job Description

DEPARTMENT: University of Toronto Libraries

DATE REQUIRED: As soon as possible

Are you looking for challenging, meaningful work in a supportive and diverse environment? Are you looking for a career at one of Canada’s top employers? Work where the world comes to think, discover and learn. Consider a career at the University of Toronto.

About the University of Toronto Libraries

The University of Toronto Libraries (UTL) system is the largest academic library in Canada and is ranked sixth among peer institutions in North America. The system consists of 42 libraries located on three university campuses: St. George, Mississauga, and Scarborough. This array of college libraries, special collections, and specialized libraries and information centres supports the teaching and research requirements of over 280 graduate programs, including over 60 professional programs, and about 700 undergraduate degree programs. In addition to more than 15 million volumes in 341 languages, the library system currently provides access to millions of resources in various forms, including, for example, electronic, audio-visual, and geospatial materials. UTL also has over 31,000 linear metres of archival material. More than 150,000 new print volumes are acquired each year. The Libraries’ data centre houses more than 500 servers with a storage capacity of 1.5 petabytes.

The Opportunity

Reporting to the Head, Music Library, and working primarily out of the Music Library, the successful candidate will also have a dotted line relationship to the Associate Chief Librarian for Collections and Materials Management. In collaboration with colleagues in the Music Library, Collection Development Department, Scholarly Communications and Copyright Office, and Media Commons, the successful candidate will be responsible for collection development and management of music materials in all formats, streaming and other media for course use, and films to support the Centre for Cinema Studies. In collaboration with colleagues across all campuses, the successful candidate will also have liaison activities related to the acquisition of materials listed above.

Representative Projects:

  • Works closely with multiple vendors to manage several large approval profiles for music books, scores, and sound recordings

  • Investigates acquisitions of streaming video services for University of Toronto

  • Works with colleagues across all campuses to coordinate the acquisition and licensing of audio and visual materials

  • In collaboration with colleagues, works with the faculty in Cinema Studies to develop and maintain DVD approval plan profiles

  • In collaboration with colleagues at the Music Library, develops weeding criteria and manages large-scale shift of music materials to Downsview location

  • Committees: Liaison groups, Collections Community of Practice (in development), Music Library staff meetings, Faculty and Departmental Council meetings, as well as appropriate national and international groups concerned with music materials and streaming media

Required Qualifications

  • A degree from an accredited Master’s level program in library and information studies

  • Knowledge of selection, acquisitions, licensing, and collection management principles in academic libraries

  • Understanding of collection, preservation, and access to music and video materials in all formats, and to streaming media

  • Understanding of contemporary film distributor and distribution models

  • Experience with course management tools (such as Blackboard, Desire2Learn, Canvas)

  • Demonstrated ability to do proactive outreach and build strong relationships with colleagues and vendors

  • Understanding of copyright laws related to the acquisition and use of music and streaming media materials

  • Excellent oral and written communication skills; demonstrated training and presentation skills

  • Excellent organizational, problem solving, and project management skills

  • Awareness of major trends in higher education, scholarship, and research libraries

  • Demonstrated ability to work creatively in a continually changing environment

Preferred Qualifications

  • A degree in Music: either a Bachelor’s or Master degree

  • Additional education in film studies or related field

  • Knowledge of languages other than English, particularly French, German or Italian

  • Relevant professional experience in an academic library

Salary and Terms of Appointment

This is a permanent status stream appointment to be hired at the Librarian I or II rank. Salary and rank will be commensurate with experience and academic/professional qualifications.

NOTE: Librarians at the University of Toronto are members of the University of Toronto Faculty Association.

The University of Toronto is strongly committed to diversity within its community and especially welcomes applications from racialized persons / persons of colour, women, Indigenous / Aboriginal People of North America, persons with disabilities, LGBTQ persons, and others who may contribute to the further diversification of ideas.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission. The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities. If you require any accommodations at any point during the application and hiring process, please contact

University of Toronto Library System:

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How to Apply

Application Materials Required: A cover letter, curriculum vitae, and contact information for three references of which at least two have supervised your work. Please send a single electronic file (MS Word or pdf) with a file name convention of [Surname, FirstName.Music] to Library Human Resources at;  or to Room 1140, 130 St. George Street, University of Toronto Libraries, Toronto, Ontario M5S 1A5; or by fax to (416) 946-5543 by April 7, 2019.


The University of Toronto Libraries thanks all applicants but will only contact applicants selected for an interview.

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