Management Librarian

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Job Description

Please note that the Milwaukee Public Library has two vacancies for Management Librarian, including the Management Librarian of Humanities and Art, Music and Recreation Departments.


The list created from this examination will be used to fill both vacancies. Eligible candidates who successfully complete the selection process will be placed on the highest level eligible list for which they qualify.


The Management Librarian of the Humanities and Art, Music and Recreation Departments, serves as assistant manager for both departments by providing leadership to the Humanities and Art, Music, and Recreation staff to ensure excellent customer service, programming and collection maintenance.  The incumbent manages the library’s archival resources and maintenance of the Art & Significant Object Inventory.


Essential Functions

  • Supervise daily operations of assigned department including staff supervision, scheduling, and approval of time off; plan, prioritize, assign and review the work of staff.

  • Develop performance expectations for staff, evaluate their performance and counsel them on the provision of high quality service, efficiencies and productivity and professional development.

  • Participate in staff recruitment, selection, transfer and promotion.

  • Serve as Librarian-in-Charge of the Central Library as scheduled, including overall supervision of public areas to observe level of service and to ensure proper operation of equipment; adjust staff schedules and assist librarians with difficult transactions.        

  • Stay abreast of library literature and contribute to the development of the library and the profession through participation in conferences and professional associations and through involvement in community affairs.

  • Report to the Librarian V, Coordinator of the Humanities and Archives, and the Art, Music and Recreation (AMR) departments.

  • Assist in the development of programs that interpret the content and usefulness of the Humanities and AMR collections.

  • Implement priorities for archival and special collection projects with guidance from the Coordinator of Humanities and AMR.

  • Provide support in the development of policies for each special collection; help to develop preservation goals, implement storage solutions and oversee access to special collections.

  • Make recommendations for maintenance of special collections, including acquisition, retention or de-accessioning of materials.

  • Responsible for the City Archives in collaboration with the Archival Projects Librarian.

  • Serve as consultant for archives-related library and bibliographic projects.

  • Assist the Public Services Area Manager of Central Library in evaluating donated items of art and objects for potential acquisition; coordinate acquisition of materials.

  • Serve as registrar for loans of library material to outside agencies.

  • Document and facilitate requests for reproduction/publication of materials from archives and special collections.


  • Master’s degree in library science or library information science from an ALA accredited library school.

  • Five years of increasingly responsible professional librarian or supervisory experience, including three years of experience in specialized collections in a library, archive, museum or other related environment.

Knowledges, Skills, Abilities, & Other Characteristics

  • Knowledge of modern library organization, procedures, policies, mission, goals, services and trends.

  • Knowledge of and ability to effectively use various methods of social media.

  • Advanced knowledge of computers, online catalogs, databases, networks, the Internet and their application for library use.

  • Familiarity with publishing trends and acquisitions operations.

  • Knowledge of circulation and registration procedures and automated application of these procedures.

  • Organizational skills and the ability to manage multiple priorities and meet deadlines. ·       Analytical ability and problem solving skills.

  • Excellent interpersonal and customer service skills; ability to work effectively with staff, patrons, community members, library users, and people representing diverse cultural backgrounds and educational levels.

  • Excellent oral communications skills including the ability to participate in discussions on television and radio programs and to conduct formal library programs.

  • Excellent written communications skills to write reports and department policies and procedures.

  • Ability to supervise, manage, mentor and coach others.

  • Ability to work both independently and as a team member.

  • Ability to effectively and positively represent the library before community groups and the public.

  • Knowledge of special collections management practices including, collection development, preservation goals, acquisition procedures, storage solutions and collection access.

Current Salary

The current salary range (pay range 1DX) for City of Milwaukee residents is $54,865 – $76,806 annually and the non-resident salary range is $53,519 – $74,922.  Appointment above the minimum is possible based upon level of experience and other qualifications and is subject to approval


  • The City of Milwaukee provides a comprehensive benefit program which includes:

  • Defined Benefit Pension Plan

  • 457 Deferred Compensation Plan

  • Health and Dental Insurance

  • Long Term Disability Insurance

  • Group Life Insurance

  • Tuition Benefits

  • Paid Vacation

  • 11 Paid Holidays

  • Paid Sick Leave and other paid leaves

  • Comprehensive Wellness Program

  • Onsite Clinic Services

  • Onsite Employee Assistance Program

  • Alternative Work Schedules

  • Flexible Spending Arrangement

  • Commuter Value Pass  

  • For full details of the benefits offered by the City of Milwaukee, please visit

How to Apply

Selection Process

The selection process will be job related and will consist of one or more of the following: education and experience evaluation; written, oral, or performance tests, or other assessment methods. The Department of Employee Relations reserves the right to call only the most qualified candidates to oral and performance examinations. Oral examinations may include written exercises. Selection process component weights will be determined by further analysis of the job.  

Initial Filing Date

The examination will be held as soon as practical after April 10, 2017. Receipt of applications may be discontinued at any time after this date without prior notice.  However, recruitment may continue until the needs of the City have been met. Qualified applicants will be notified of the date, time, and place of the examination. Unless otherwise required by law, the City of Milwaukee will not provide alternative test administration. The applicant is responsible for attending all phases of the job selection process at the time and place designated by the City of Milwaukee.

Application Instructions

  • Applications and further information may be accessed by visiting

  • Applications and transcripts should be submitted no later than the deadline listed above.

  • If you would like assistance completing an application, please contact the Department of Employee Relations at (414) 286-3751 or

  • The Department of Employee Relations is located in City Hall, 200 E Wells St, Room 706, Milwaukee, WI 53202.

See the full job posting and apply here.

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