Library Circulation Assistant, Part-Time

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Job Description

This position is a part-time, 14 hours/week (Friday 2:00-6:00, Saturday 12:00-5:00, and Sunday 4-9), academic year position. Conducts circulation operations and supervises student assistants in the Music Library; completes stack maintenance activities and searches as assigned. Provides circulation assistance in the Albert M. Greenfield Library as needed. This position reports to the Music Librarian and takes direction for circulation activities from Access Services Librarian. Hired candidate should be available to start January 2018.

Principal Duties and Responsibilities
I. Public Service – 80%
A. Circulates materials using both computer and manual processes to patrons at the Music Library circulation desk and at the Greenfield Library circulation desks as needed.
B. Answers directional, informational and basic reference questions, and refers reference and other queries to librarians as appropriate.
C. Assists patrons in the use of computer catalogs and indexes, audio-visual equipment and collections, provides appropriate routine emergency and preventive maintenance, and reports malfunctions of equipment.
D. Assists patrons with photocopying, provides routine maintenance/cleaning of photocopy machines, and reports malfunctions.
E. Performs all public service tasks in a friendly and efficient manner; contributes to a welcoming atmosphere for library patrons.

II. Collection Maintenance (10%)
A. Participates in stack maintenance activities including shelving and shelf reading of all library materials; trains and supervises student assistants.
B. Processes claims-returned/not-on-shelf searches, following automated and manual procedures, and records related statistics.

III. Supervision (5%)
A. Supervises student assistants in shelving, stacks maintenance, and related projects, and maintains appropriate records on student work.

IV. Financial and Management (5%)
A. Collects fines, membership dues, and conducts other appropriate financial transactions at the circulation desk; ensures appropriate cash handling and security procedures.
B. Develops and maintains effective methods of communication with patrons, circulation staff, and other library staff.
C. Contributes to maintenance of departmental supplies, and timely preparation of supply orders.
D. Communicates issues arising on weekend days to Music Reference Librarian and/or Access Services Librarian. Keeps Access Services Librarian informed of work accomplished and weekend activities. Communicates music reference questions to Music Reference Librarian.

V. Other duties as assigned, including assuring the cleanliness of counter and tabletops and shelving areas as needed.

I. Reports to Music Reference Librarian; takes direction for circulation activities from Access Services Librarian.
II. Consults and communicates closely with library circulation staff, especially those working in the other library on weekends.
III. Supervises student assistants.

Education and Qualifications
I. Education: A college degree and at least one year of library experience or the equivalent experience and training which provides the required knowledge, skills, and abilities.

II. Knowledge, Skills and Abilities
A. Ability to lead and motivate student assistants in provision of effective and appropriate circulation services and collection maintenance activities.
B. Ability to organize, schedule work, set priorities, meet deadlines, follow up independently on assignments, deal with fluctuating workloads, and work in a neat and precise manner.
C. Thorough grounding in library procedures and policies relevant to the prescribed areas of responsibilities.
D. Ability to establish and maintain effective working relationships with peers, supervisors, staff, and the public.
E. Ability to ensure through supervision and leadership a friendly, responsive, and productive work and public service environment.
F. Ability to communicate facts and ideas orally and in writing.
G. Typing skills and familiarity with computers.

The above statements are intended to describe the general nature and level of work performed by the incumbent; they do not purport to describe all functions. Incumbent may be assigned other duties, and the essential functions may change from time to time as necessary.

The University of the Arts-a leader in developing visual and performing artists and designers since 1876-is the only university in the United States that allows its students to collaborate across traditional lines. With more than 30 majors, 30 minors and 13 graduate programs in visual arts, performing arts, design and liberal studies, UArts develops alumni who are not only leaders in their disciplines, but also creative thinkers able to succeed in any path they choose. Our nearly 1,900 students study and create on our campus in the heart of Philadelphia’s Avenue of the Arts, the city’s cultural center, within walking distance of hundreds of galleries, museums, theaters and other performing arts venues.

How to Apply

Interested qualified applicants should submit a letter of application/cover letter and a resume via email to Please ensure job title is in the Subject line.

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, The University of the Arts publishes its Annual Safety Report at the following link for your reference:


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