Library Assistant

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Job Description

The Rock & Roll Hall of Fame Library & Archives is currently considering applicants for the position of Library Assistant.  The Library Assistant reports to the Senior Director of Library & Archives and is responsible for the acquisition of library resources; handling the paperwork for library donations to the Library & Archives; managing the inventory and physical space for library collections; and assisting with public programming at the Library & Archives.
1. Coordinates the acquisition of library resources, including books, periodicals, audio and video recordings.
  • Works with the Senior Director and the Catalog and Metadata Librarian to purchase library resources.
  • Confirms existing holdings of potential donations and purchases.
  • Handles the physical receipt of all library resources.
  • Keeps acquisitions and donation records and maintains related paperwork.
  • Serves as the primary contact person with library vendors.
  • Assists the Senior Director with monitoring the library acquisitions budget.
2. Processes all incoming library materials (including books, periodicals, audio and video recordings) and prepares them for cataloging; performs check-in and processes claims for periodicals.
3. Manages the inventory and physical space for all library collections.
  • Monitors the physical space and arrangement of library resources on the shelves among the closed stacks and public areas.
  • Manages the storage and location tracking of library collections in staging rooms.
  • Weeds and deaccessions library resources as needed.
  • Orders supplies for rehousing of library materials, including boxes, shelf files, and folders.
  • Advises on needs for rehousing, repair, and/or disposal of damaged library materials as needed.
  • Performs rehousing and basic repairs of library materials as needed.
4. Works with Library & Archives staff to improve procedures and workflow for all of the above.
5. Assists with public programming at the Library & Archives.
  • Works with the Senior Director to plan public events at the Library & Archives, including corresponding with special guests and preparing and executing performance agreements.
  • Under supervision of the Senior Director, carries out logistical aspects of program production, including booking travel arrangements, technical requirements, payments, event ticketing, scheduling and space reservations.
  • Works with other staff to set up for events in the Library & Archives reading room, including placement of chairs, podium, P.A. and video camera.
  • Under guidance of Senior Director, helps to promote events by editing website content and creating social media posts.
6. Staffs the Library & Archives Information Desk as needed.
7. May assist with library research requests and/or digital reproduction requests as needed.
8. May supervise interns and volunteers to assist with the tasks above.
9. May perform other duties as assigned.
Duties include but may not be limited to the above.
  • A Bachelor’s Degree in a related field.  A Master’s Degree in library or information science is preferred.
  • One (1) to two (2) years library experience, preferably in a special library or academic library.
  • Experience with libraries acquisitions functions preferred. 
  • Experience handling special collections preferred.
  • Experience assisting with public events preferred.
  • Outstanding team orientation, flexibility, and ability to work both independently and collaboratively. 
  • Outstanding verbal and written communication skills, organizational skills, and interpersonal skills. 
  • Detail oriented with ability to organize and prioritize tasks to meet deadlines and manage multiple projects concurrently. 
  • Knowledge of rock and roll history and related popular music genres is preferred.
  • A professional and resourceful style; willingness to take initiative, manage multiple tasks and projects at a time; and willingness to learn.
  • Thinks of the big-picture and considers the impact of decisions across the institution as a whole.
  • Understands implicitly how to work with different people and various working styles across the organization.
  • Sets a strong example for others by initiating collaboration and working consistently in a collegial manner.
  • Encourages teamwork, and anticipates and removes obstacles to effective teamwork; seeks to resolve conflicts as they arise.
  • Approaches others in a positive manner and builds solid long-term relationships with key stakeholders inside and outside the organization.
  • Ability to successfully pass a Rock and Roll Hall of Fame and Museum reference check, background investigation and drug screening.
  • Ability to get along with other people and regularly communicate status of assignments.
  • Computer literate in standard office management software, including Microsoft Office applications. 

Ability to work at least 40 hours per week; any shift as assigned, including evenings, weekends and holidays.  Ability to work overtime hours as workload demands.  Hours are primarily 8:30 am – 5:30 pm Monday through Friday.

How to Apply

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