Librarian II/Specialist II: Music Division/Orchestra Collection

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Job Description

The Music Division of The New York Public Library for the Performing Arts seeks an Orchestra Collection Librarian/Specialist (job ID 2015-8834) to administer the Library’s extensive Circulating Orchestra Collection of opera and orchestra sets of conductors scores and parts. The Orchestra Librarian will serve and advise the Orchestra Collection’s registered user base, which comprises an active community of both tri-state area and non-local orchestras and opera companies, including school orchestras, community orchestras and other specialized performing groups. S/he will serve a key role in gauging and collaborating with the user base on collection building of orchestral/opera repertoire anticipating both present and future trends and needs.


The Orchestra Librarian/Specialist will also work closely with the NYPL Acquisitions Administration to ensure that collection development for the Circulating Orchestra Collection reflects the needs of its active user base, and is aligned with the collection development activities of the music research division.

Principal Responsibilities:


Reporting to the Chief of the Music Division, the Librarian/Specialist II:


  • Oversees the operation of the Library’s Circulating Orchestra Collection.
    • Conducts outreach to and develops partnerships with community-based music organizations and educational institutions to promote the Library’s services, programs and collections.
  • Collaborates with orchestral community to acquire music to support repertoire needs.
  • Oversees the acquisition of orchestral sets to meet program needs for the orchestra.
  • Tracks all borrowed sets which include individual parts, scores, and works to ensure their prompt return.
  • Checks all incoming and outgoing orchestral sets for condition and completeness.
    • Oversees monthly collection-use statistics.
  • Maintains the organization and housing of the physical Orchestra Collection.
  • Maintains and repairs the Collection’s scores, parts, and folders.
  • Tracks incoming acquisitions, processes invoices and maintains records.
  • Tracks the Orchestra Collection budget and codes and submits material invoices and bills.
  • Works in conjunction with the Cataloging Department to add and maintain the Orchestra Collection’s holdings in the Library catalog.
  • Build a strong and creative relationship with our larger community of users.
    • Provides on-site and remote music reference services, using print, digital and electronic resources.
    • Provides in-depth music research assistance to users through one-on-one consultations.
    • Assists with tours and orientations for groups from a variety of academic institutions.
  • Participates in collection development for the Circulating Music Collection.
  • Updates and creates content for Web pages, research guides, and training materials .
  • Performs related duties as required.
Key Competencies:
  • Accountability and Professionalism
  • Customer Services
  • Teamwork
  • Job Specific Knowledge and Skills
Minimum Qualifications:
  • Master’s degree from an ALA accredited institution in Library and Information Science, or a Master’s degree in Music
  • Minimum of 2 years of professional employment in a research setting, such as a library or university
  • Demonstrated ability to read music and be well versed in areas of orchestration, orchestral repertoire , music terminology, and musicology
  • Demonstrated ability to work effectively with the general public, educators and students, advanced scholars, independent researchers as well as with a wide variety of staff
  • Excellent organizational skills
  • Excellent interpersonal, collaborative, and oral and written communication skills
  • Demonstrated commitment to professional development
  • Ability to manage multiple priorities
  • Ability to be a team player
  • High computer proficiency, including Microsoft Office programs and high acumen for learning new and pertinent cloud-based programs
Preferred Qualifications :
– MA in Musicology or related music discipline
– Master’s in Library Science
– Knowledge of music publishing, edition set. Working knowledge of notation programs, such as Finale and/or Sibelius.
Work Environment:
  • Research Library setting
Physical Duties:
  • Possesses the ability to perform physical requirements including retrieving and moving material weighing up to 40 pounds.
35 hours to be scheduled:
Evenings and Weekends as required
Schedule subject to change

Union / Non Union:

Local 1930

How to Apply

For full announcement and application instructions, go to:

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