Fellowship(s), Institute of Jazz Studies Archives

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Job Description

DATES: June 4 to June 15, 2018

The John Cotton Dana Library at Rutgers University-Newark is home to the Institute of Jazz Studies (“IJS”), the world’s largest and most comprehensive jazz library and archives. With significant collections of monographs, periodicals, sound recordings, manuscripts, artifacts, photographs, and oral history interviews, continues to expand access to its collections and outreach programs employing the latest technology.

In 2012, IJS established the Jazz Archives Fellowship Program to support archival career development. With three archivists alongside Dana Library faculty and staff, the Institute of Jazz Studies is in a unique position to provide practical training in archival management and processing within its multifaceted collections.  Fellows will work closely with IJS and Dana archivists, librarians, and staff to gain an overview of the role of an archives within an urban university library on a campus noted for its diversity, and to learn practical archival skills while working with the Institute’s world renowned collections.

The program consists of a two-week residency at the Institute of Jazz Studies at Rutgers-Newark from June 4th to June 15th, 2018. Major components include an opportunity to explore the Institute’s unique holdings and to arrange and describe a representative collection under the supervision of IJS’s archivists, visit to several New York metropolitan area music archives, discussions and hands-on learning opportunities about archival and digital collection management issues, and meetings with Rutgers faculty, staff and administrators about diversity and how it can be served by a specialized archives like IJS.

FUNDING: Three fellowships are available, each supported by a $1400 stipend which is intended to cover travel, meals and incidentals. Lodging will be covered directly by the Institute of Jazz Studies.  Funding is generously provided by longtime IJS supporter John Van Rens.  

ELIGIBILITY:  Candidates should be currently enrolled in or have recently graduated from an ALA-accredited master’s program in library and information science or an accredited master’s program in archival studies. Candidates should demonstrate an interest or background in jazz, the performing arts and/or African American history and a commitment to a career as an archivist. Candidates should be committed to contributing to the university’s goals of diversity and inclusion. Please see:  Candidates from under-represented minorities are strongly encouraged to apply.

How to Apply

REVIEW OF APPLICATIONS AND INTERVIEWS WILL BEGIN IMMEDIATELY. The deadline to apply for selection is February 15, 2018. All applicants will be notified of the committee’s decision by March 15, 2018.  SUBMIT RESUME, COVER LETTER that addresses candidate’s interest in jazz as well as commitment to an archival career, and NAMES OF THREE REFERENCES to:  Barbara Weldon (Jazz Fellowship), Senior HR Manager, Rutgers University Libraries, 169 College Avenue, New Brunswick, NJ 08901-1163, email:, FAX: 732-932-7637

Rutgers, the State University of New Jersey, is an Equal Opportunity / Affirmative Action Employer. Qualified applicants will be considered for employment without regard to race, creed, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, genetic information, protected veteran status, military service or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment.

The Libraries are strongly and actively committed to diversity, and seek candidates who will contribute creatively to the University’s multicultural environment.

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