Ensemble Librarian

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Job Description

The Conservatory of Music invites applications for the position of Ensemble Librarian.  This is a 12-month, full-time Administrative and Professional Staff position reporting to the Associate Dean of the Conservatory for Artistic Programming and Operations. 

The Oberlin College Conservatory of Music, founded in 1865, is the nation’s oldest continuously operating conservatory, and the only major music school in the country linked with a preeminent liberal arts college. Students are enrolled in undergraduate programs leading to the Bachelor of Music in performance, composition, music history, historical performance, electronic and computer music, and jazz studies. Graduate programs leading to the Master of Music in conducting, Master of Music in historical performance, Master of Contemporary Chamber Music, and Master of Music Teaching are available. Performance and artist diplomas are also offered.

The ensemble program at Oberlin includes the Oberlin Orchestra, Oberlin Chamber Orchestra, Contemporary Music Ensemble, Sinfonietta, Baroque Orchestra, Arts and Sciences Orchestra, Musical Union, Treble Ensemble, Brass Ensemble, and the College Choir that collectively present over 40 concerts each year.  Additionally, selected ensembles embark on national and international tours, run-out performances, recording projects, and other special events.

Responsibilities:  The position of Ensemble Librarian for the Oberlin Conservatory is multi-faceted, with a range of responsibilities, including:

  • Arrange for the purchase, rental, or borrowing of materials to meet program needs for large ensemble rehearsals and performances;
  • Work closely with conductors to prepare music according to their specific requirements;
  • Oversee all aspects of music preparation and distribution, including but not limited to editing, proofreading, marking parts, and assemble music in folders;
  • Order, catalogue, and file music purchased for the library, maintain accurate inventory, and assess long-range acquisition needs;
  • Attend all rehearsals and performances;
  • Secure necessary grand rights, small rights, mechanical licenses, and permissions for performances, web-streaming, broadcasts, and recordings;
  • Provide program information, instrumentation requirements, and other information to staff on request;
  • Hire, supervise, and coordinate the work of student assistants;
  • Support special projects including recording sessions, touring engagements, and extra curricular productions;
  • Assist with ensemble activities such as venue set up, stage changes in rehearsals and performances, and coordinate technical details, as needed;
  • Other duties as assigned.


  • A bachelor’s degree in music;
  • Prior music library experience;
  • Comprehensive knowledge of performance practices, musical terminology, foreign languages, music theory, orchestration, transposition, and repertoire;
  • Familiarity with music publishing, licensing, and copyright laws;
  • Library research skills and understanding of standard reference resources;
  • Extraordinary attention to detail and strong organizational skills, including the ability to handle multiple tasks simultaneously and consistently meet deadlines;
  • Ability to build a strong relationship with and work successfully with faculty, staff, and students in a highly-demanding and face-paced environment;
  • Excellent interpersonal skills, as well as verbal and written communication skills;
  • Willingness to work nights and weekends per the rehearsal and concert schedule;
  • Knowledge of Sibelius and/or Finale programs;
  • Valid US driver’s license.

Compensation: Oberlin College offers a competitive compensation package with excellent benefits.

How to Apply

Submit application materials online via <>. Review of applications will begin on May 27, 2015 and continue until position is filled. Those received after that date may be considered until the position is filled.

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