Ensemble Librarian

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Job Description

The Peabody Institute of the Johns Hopkins University


Full-time position

General summary/purpose:

The Ensemble Office manages the personnel, rehearsal, and performance activities of many of the Conservatory’s instrumental and vocal ensembles; administers the graduate orchestral conducting program; provides instrument loans and rentals to ensemble participants and music education students; and maintains the Ensemble Library, supervising the distribution of library materials in support of ensemble activities, opera productions, and conducting recitals. The Ensemble Library is a non-circulating collection.

Peabody’s ensembles are designed to acquaint students and the general public with the rich and varied literature of many musical genres. They provide participants with the means, through rigorous rehearsals and frequent public performances, of developing their musical skills to a high level of artistic competence, and also represent a considerable and significant portion of Peabody’s contribution to the cultural life of the surrounding community.

Specific duties & responsibilities:

The Ensemble Librarian reports to the Manager of Ensembles and is responsible to manage the performance, copyright and librarian functions which support the Conservatory’s Large Ensemble programs:  six orchestras and large instrumental ensembles, two choral ensembles, one jazz ensemble and Dance.

Ensemble Librarian:

  • Oversees and manages all aspects of the Ensemble Library

  • Maintains the Large Ensemble and Conductors’ Orchestra Library, supervising the distribution of library materials and music in support of ensemble activities, opera productions, conducting recitals, jazz, chorus and dance.

  • The Ensemble Library is a non-circulating collection with a budget of $35,000.

  • Working with the conductors the Ensemble Librarian is responsible for appropriate musical rentals and purchases. Ensures that parts are ordered, ready, paid for, collected, returned, and within budget.

  • Works with vendors to secure, negotiate and arrange the purchase, or borrowing, of materials, ensuring licensing, rental, and copyright compliance to meet program needs.

  • Responsible for managing the music rental and instrument budget.   

  • Responsible to secure, prepare, organize, distribute and collect all performance materials for all ensembles:  orchestra, choral, and jazz. Oversees the preparation of all the music materials for performances; oversees production and distribution of practice part materials.

  • Manages a team of student part markers to ensure that all musical markings and bowings have been transferred to every part in advance of the need for distribution.

  • Creates the Large Ensemble audition books for each of the orchestral instruments based on the season repertoire and selections of the Conservatory faculty. Schedules and organizes all non-musical aspects of the annual Large Ensemble Placement Auditions for instrumentalists and choristers.

Minimum qualifications:

  • A bachelor’s degree in music; • Prior music library experience; • Comprehensive knowledge of performance practices, musical terminology, foreign languages, music theory, orchestration, transposition, and repertoire;

  • Familiarity with music publishing, licensing, and copyright laws;

  • Library research skills and understanding of standard reference resources;

  • Extraordinary attention to detail and strong organizational skills, including the ability to handle multiple tasks simultaneously and consistently meet deadlines;

  • Ability to build a strong relationship with and work successfully with faculty, staff, and students in a highly-demanding and fast-paced environment;

  • Good customer service skills as well as verbal and written communication skills;

  • Ability to work occasional evenings and weekends per the rehearsal and concert schedule;

JHU Equivalency Formula:

30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

The successful candidate(s) for this position will be subject to a pre-employment background check to include fingerprinting.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at For TTY users, call via Maryland Relay or dial 711.

Additional Information:

Located in the heart of Baltimore’s Mount Vernon Cultural District, the Peabody Institute was founded in 1857 as America’s first academy of music.   Today, through its degree-granting Conservatory and its community-based Preparatory music and dance school, Peabody trains musicians and dancers of every age and at every level.  As one of the nation’s pre-eminent conservatories of music, Peabody stages @ 1000 concerts and performances each year. Peabody is one of the nine divisions that comprise the Johns Hopkins University.

Johns Hopkins University is committed to active recruitment of a diverse faculty and student body. The University is an Affirmative Action/Equal Opportunity Employer of women, minorities, protected veterans, and individuals with disabilities and encourages applications from these and other protected group members. Consistent with the University’s goals of achieving excellence in all areas, we will assess the comprehensive qualifications of each applicant.

How to Apply

Please apply through the Johns Hopkins University Employment site:  Job Req ID:  9475

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