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Job Description

The Cataloger/Archivist catalogs print and non-print library materials including books, music scores, and materials in visual, audio, and electronic formats. Conduct authority control processes including assisting with incorporating processing done by outside vendor into the library system and maintaining locally created and modified authority headings. Oversee, plan, and conduct development, maintenance, and implementation of procedures for archival processing and organization, including digital projects. As a member of the Digital Collections Group, devise policies and procedures for the active preservation of and access to the University’s Digital Collections, including born-digital and digitized portions of Archives, Institutional Repository, Book Arts, and Special Collections.

Principal Duties and Responsibilities

I. Cataloging (45%)

·         Original and copy cataloging for print (books, scores, etc.) and non-print materials including audio and video recordings, and electronic resources.

·         Classification of all materials cataloged using Library of Congress, Dewey Decimal, or local classification schemes.

·         Completes cataloging and database maintenance projects as assigned.

·         Completes database enhancement and maintenance projects such as reclassification, re-cataloging, and updating holdings as directed.

·         Reviews vendor created authority processing and makes local modifications as needed and creates local authority records for headings not supplied by vendor.

·         Records statistics and maintains a monthly statistical report.

·         Updates departmental manuals as needed.

II. Archives Records Management (40%)

·           Appraises, acquires, accessions, describes, arranges, surveys, and preserves permanent records in the archives to accepted archival standards.

·           Keeps Public Services Librarian informed of priorities for inventory and processing.

·           Creates finding aids for archival collections.

·           Participates in Digital Collections Group (DCG) meetings.

·           Records statistics and maintains a monthly statistical report.

III.     Public Service (10 %)

·         Answers UArts history and archival questions; adds UArts Archive material to UArts Libraries social media accounts.

·         Provides coverage of the circulation desks as needed or at regularly scheduled shifts.

·         Provides instruction and assistance in use of collections and equipment.

·         Checks materials out/in.

·         Provides reference assistance when needed.

VI.    Supervisory (5%)

·         Supervises student assistants doing data entry and processing.


·         Reports to the Technical Services Librarian.

·         Works closely with the Music Reference Librarian for music cataloging.

·         Keeps Public Services Librarian apprised of archives records management and projects.

·         Works closely with Digital Initiatives & Systems Librarian and Visual Resources & Special Collections Librarian on developing and maintaining digital collections.

·         Works closely with other librarians and library staff.

·         Attends library staff and other regular and ad hoc library meetings.

·         Works closely with the UArts Registrar’s Office to answer archival reference questions and to comply with university confidentiality laws.


The above statements are intended to describe the general nature and level of work performed by the incumbent; they do not purport to describe all functions.  Incumbent may be assigned other duties, and the essential functions may change from time to time as necessary.


Education and Experience:

·         A Master of Library Science (MLS) degree with an archival concentration or equivalent from a program accredited by the American Library Association.

·         At least one year of experience in cataloging and one year experience in organizing and describing archival records.


Knowledge, Skills and Abilities                                                  

·         Knowledge of and experience in the application of national cataloging standards including RDA, MARC formats, Anglo-American Cataloging Rules (2nd edition, revised), Library of Congress subject and name authority files, and Library of Congress and Dewey classification schemes.

·         Knowledge of and experience using OCLC’s database and cataloging software.

·         Experience working with an integrated library system such as the Libraries’ Innovative Interfaces Inc. system for cataloging.

·         Knowledge of and experience in cataloging non-print materials and music scores.

·         Knowledge of standards and best practices in archives management and processing.

·         Experience creating and editing records in an archival content management system.

·         Experience creating online exhibits or other web-based presentation of archival materials.

·         Knowledge of and experience in processing of archival materials and creation of finding aids.

·         Ability to bend, and repeatedly reach for and lift boxes or volumes weighing up to 40 lbs.

·         Knowledge of visual or performing arts gained through performance or study.

·         Reading facility with foreign languages.

·         Ability to work effectively, independently, and collaboratively.



The University of the Arts—a leader in developing visual and performing artists and writers since 1876—is the only university in the United States that offers all the arts and only the arts, expanding lives by connecting the performing, visual and communication arts, in both the classroom and the community. UArts is made up of unconventional thinkers and doers from around the world who want to impact society in an era of unprecedented change. The University has developed an innovative, flexible approach to developing artists, designers and writers­—a curriculum that champions both exploration and collaboration. Our nearly 1,900 students are enrolled in 26 undergraduate and 23 graduate programs on our campus in the heart of Philadelphia’s Avenue of the Arts.

How to Apply

Interested qualified applicants should submit a letter of application/cover letter and a resume via email to Please ensure job title is in the Subject line.

See the full announcement here.

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