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Job Description

Type: Full-time

Department: School of Music (3503)

Location: Main Campus

Position Summary

The University of Arizona Fred Fox School of Music is seeking a full-time archivist. The position is 40 hours per week and will be extended temporary employment (ETE) for a minimum of 24 months. The position will manage a wide variety of activities at the Music Archives including arranging, describing and organizing current collections, utilizing current archives best practices as well as in completing loan requests to lend music to other institutions, and assisting and facilitating donations.

The archivist will report to the Director of the Fred Fox School of Music. The position requires strong administrative, organizational, communication, and computer skills, plus demonstrated knowledge of current standard archival practices, and a flexible, collaborative work style. This position may oversee student interns.

The Fred Fox School of Music’s jazz and popular music archive holds a number of prominent American music collections, including but not limited to Nelson Riddle, Artie Shaw, Les Baxter, Robert Drasnin, Paul Weston, and Jo Stafford.

This is an Extended Temporary Employment (ETE) position. For further details on this type of position at the University of Arizona, please click here.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state retirement plan; access to UA recreation and cultural activities; and more!

The University of Arizona has been listed by Forbes as one of America’s Best Employers in the United States and WorldatWork and the Arizona Department of Health Services have recognized us for our innovative work-life programs. For more information about working at the University of Arizona, please click here.

Duties & Responsibilities

  • Coordinate and manage the daily activities of the Fred Fox School of Music Archive reporting to the Director of the School

  • Plan, organize, and carry out archival activities ranging from initial acquisition through identifying, appraising, accessioning, processing, and making collections secure and accessible for research.

  • Responsibly manage and administer budget/department accounts associated with the department.

  • Construct access and use policies for facilitating research of the collection, both online and in-person.

  • Oversee collections to ensure the materials are cataloged and available to fill requests as appropriate; understanding of copyright, ownership, and intellectual property as utilized in the music, music publication, and performance profession.

  • Monitor temperature and humidity and other environmental factors affecting the collection and work with University Facilities Management when needed.

  • Periodically review collections for needed preservation/remediation, and or reformatting ie. reel to reel tapes, motion picture reels, audio cassette etc.

  • Purchase appropriate archival supplies and process appropriate paperwork for purchases.

  • Assist in maintaining and establishing relationships with current and potential donors.

  • Oversee student interns.

  • Additional duties may be assigned.

Knowledge, Skills, & Abilities

  • Understands the purpose, construction, and presentation of formal descriptions of special collections materials, such as bibliographies, bibliographic utilities, catalogs, and finding aids.

  • Understands the basic history, theory, and professional practices relating to materials generally found in special collections research libraries, including but not limited to prints, photographs, ephemera, archives, manuscripts, sheet music, original artwork, audiovisual media, and digital materials;

  • Familiarity with accepted conservation methods applied to archival collections of manuscripts, photographic materials and ephemera.

  • Develops and maintains knowledge of technologies that are key to management and dissemination of special collections materials.

  • Is familiar with and committed to the standards, ethics, guidelines, trends, and best practices in use by special collections professionals and promulgated by core professional groups such as ACRL’s Rare Books and Manuscripts Section, the Society of American Archivists, and the American Association of Museums.

  • Knowledge of collection management systems such as Archivists’ Toolkit, Archon, or ArchivesSpace.

  • Knowledge of content management systems for digital collections and web development including CONTENTdm, Omeka, and Drupal.

  • Knowledge of best practices and archival standards for collection digitization including capture, efficient workflows and post-production edits (Photoshop) and quality review.

  • Excellent interpersonal and communication skills, both written and verbal.

  • Ability to work in a highly collaborative and inclusive environment, one that values and leverages the benefits of diverse perspectives.

Minimum Qualifications

  • ALA Accredited Masters in Library and Information Science, or equivalent degree

  • Three years curatorial or related experience working in archives, libraries, or cultural institutions

Preferred Qualifications

  • Experience providing research assistance for an archives or library

  • Knowledge of music libraries and/or collections

  • Knowledge of archives security and environmental monitoring

  • Archival Studies concentration or certificate

Number of Hours Worked per Week: 40

Job Category: Administrative and Professional

Benefits Eligible: Yes – Full Benefits

Posted Rate of Pay: TBD

Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Posting Number: A23060

Desired Start Date: 11/15/2018

Position End Date (if temporary): 11/15/2020

Contact Information for Candidates

Ed Reid, Director

Fred Fox School of Music


How to Apply

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